Privacy Policy

This Privacy Policy explains how DataSpark Tech LLC ("we," "us") collects, uses, and protects information when you use HRGrove(the "Service") at hrgrove.com or any successor domain.

1. Information we collect

Account information. When you create a workspace we collect your name, work email, password (stored as a secure hash — we never see it), and company details you provide (company name, address, logo, brand color).

Employee information you enter. As an HR platform, the Service stores information you add about your employees: names, emails, roles, employment types, compensation notes, start dates, onboarding tasks, time-off records, and documents you generate or upload. You control this data. We process it solely to provide the Service to you.

Usage data. Basic technical logs (IP address, browser type, pages visited) used for security and to improve the Service.

2. How we use information

We use your information to operate the Service: authenticate you, store and display your HR data, generate documents, send service-related emails, provide support, and keep the Service secure. We do not sell your data. We do notuse your employees' personal information for advertising.

3. AI features

Some features (offer letters, onboarding checklists, the HR assistant) send relevant context — such as a role title, company name, or your question — to our AI provider, Anthropic, to generate a response. These requests are used to produce your output. AI-generated content is a draft for your review, not legal advice.

4. Where your data lives

Data is stored with trusted infrastructure providers: Supabase (database and authentication, hosted in the United States) and Vercel (application hosting). Every company's data is isolated at the database level — one customer can never access another's records.

5. Sharing

We share data only with the service providers named above (as needed to run the Service), when required by law, or in connection with a business transaction such as a merger or acquisition — in which case this policy's protections continue to apply.

6. Security

We use industry-standard measures: encrypted connections (TLS), encrypted storage, hashed passwords, row-level tenant isolation, and audit logging. No system is perfectly secure; notify us immediately at info@hrgrove.com if you suspect an issue.

7. Data retention & deletion

We retain your data while your account is active. You may request export or deletion of your workspace data at any time by emailing us; we will complete verified deletion requests within 30 days, except where retention is required by law.

8. Your rights

Depending on your location, you may have rights to access, correct, export, or delete personal information (including under the CCPA for California residents). Employees whose data is stored by their employer in the Service should direct requests to their employer, who controls that data; we will support our customers in fulfilling them.

9. Cookies

We use only essential cookies for authentication and session management. No advertising or cross-site tracking cookies.

10. Children

The Service is not directed to individuals under 16.

11. Changes

We'll post any changes to this policy here and update the effective date. Material changes will be announced in the app or by email.

12. Contact

DataSpark Tech LLC · info@hrgrove.com