These Terms of Service ("Terms") form a binding agreement between you, the entity or individual creating a workspace ("Customer," "you"), and DataSpark Tech LLC("HRGrove," "we," "us"), governing your access to and use of the HRGrove HR management platform at hrgrove.com and any successor domain (the "Service"). By creating an account, clicking "I agree," or using the Service, you accept these Terms on behalf of yourself and, if applicable, the business you represent. If you don't agree, don't use the Service.
Our Privacy Policy and Data Processing Addendum are incorporated into these Terms by reference.
1. Eligibility
You must be at least 18 years old and able to form a binding contract to use the Service. If you're creating a workspace on behalf of a business, you represent that you have the authority to bind that business to these Terms. The Service is intended for business use by employers and their authorized personnel, not for personal, household, or consumer use.
2. The Service
HRGrove is an HR management platform: hiring and job postings, AI-assisted offer letters and onboarding checklists, a new-hire e-signature portal, time off, timesheets, documents, expenses, compliance and audit-log tracking, and related features. We may add, change, or remove features over time; we'll try to give notice of changes that materially reduce functionality you're paying for.
3. Accounts, workspaces & security
You're responsible for safeguarding your login credentials and for all activity that occurs under your account, including actions taken by users you invite to your workspace. Notify us immediately at info@hrgrove.comif you suspect unauthorized access. You're responsible for managing your team's roles and permissions inside the Service and for removing access promptly when someone leaves your organization.
4. Subscriptions, fees & billing
The Service is billed as a subscription: a flat monthly platform fee plus a per-active-employee fee, as shown on our pricing page at the time you subscribe. Current pricing is $39/month plus $6/month per active employee, with no per-employee charge while you have zero active employees.
Free trial.New subscriptions include a 30-day free trial. A valid payment method is required to start a trial. You won't be charged during the trial; your first charge occurs automatically when the trial ends unless you cancel before then.
Promotional offers.From time to time we may offer promotional pricing or discount codes (for example, a limited-time founding-customer discount) subject to the redemption limits, time windows, and other conditions stated for that offer. Unless we state otherwise for a specific offer: each promotional code may be redeemed once per Customer (one workspace per business), can't be combined with any other offer, has no cash value, and is limited to the total number of redemptions we state publicly for that offer (for example, a “first 10 customers” offer stops working once 10 redemptions are recorded, regardless of when you attempt to redeem it). We may verify eligibility, and may modify or discontinue any promotional offer at any time without notice, including before its stated end date. Promotional pricing applies only for the stated period; standard pricing applies afterward unless we say otherwise.
Billing. Fees are billed automatically each month to your payment method on file through our payment processor, Stripe. Your per-employee fee is based on your active employee count and may adjust month to month as your headcount changes. You authorize us to charge your payment method for all fees incurred.
Cancellation.You may cancel anytime from Settings → Billing, effective at the end of your current billing period. We don't provide refunds or credits for partial billing periods, except where required by law. Cancelling doesn't entitle you to a refund of amounts already charged.
Price changes.We'll give you at least 30 days' notice (by email or in-app) before any price increase or material change to your plan takes effect. Continuing to use the Service after a price change takes effect means you accept the new price.
Failed payments. If a payment fails, we may retry it, suspend access to your workspace, or both, until payment succeeds or you cancel.
Taxes.Fees don't include applicable sales, use, VAT, or similar taxes; you're responsible for any taxes associated with your purchase, other than taxes on our net income.
5. Customer Data — ownership, roles & your responsibilities
"Customer Data" means the information you and your users submit to the Service, including employee and candidate records, documents, and communications. As between you and us, you own Customer Data. You grant us a limited, non-exclusive license to host, copy, transmit, and process Customer Data solely to provide, secure, and support the Service.
For the personal information of your employees and candidates that you submit to the Service, you act as the controller/ business and HRGrove acts as your service provider/ processor, as those terms are defined under applicable privacy law — see our Data Processing Addendum for the specifics of that relationship. You're solely responsible for: having a legal basis to collect and enter your employees' and candidates' information; providing any required notices or obtaining any required consents from them; the accuracy of the information you enter; and complying with employment, labor, tax, immigration, and privacy laws that apply to you as an employer. HRGrove is a tool, not a substitute for your own legal or HR compliance obligations.
Without limiting the above, you are solely responsible for: (a) correctly classifying workers as employees or independent contractors, and as exempt or non-exempt, under the Fair Labor Standards Act and applicable state wage-and-hour law; (b) meal/rest break, overtime, minimum-wage, and final-pay compliance for your workforce; (c) equal-employment-opportunity and anti-discrimination obligations in hiring, onboarding, and termination decisions, including any decisions informed by the Service's AI features or candidate scoring; and (d) retaining records for the periods required by employment, tax, and immigration law, independent of how long the Service happens to retain Customer Data. The Service may surface general reference information on some of these topics (see Section 6), but that information doesn't change your responsibility under this Section 5.
Background checks & screening.If you use the Service's pre-employment screening features to track background checks or drug tests, you understand that HRGrove does not conduct, order, or verify any check, is not a consumer reporting agency, and makes no representation about the accuracy or completeness of results you or your screening vendor enter. You are solely responsible for complying with the Fair Credit Reporting Act and any state or local equivalent, including providing required disclosures and obtaining candidate authorization, before ordering or acting on any check.
Work-eligibility verification (Form I-9 and similar). The Service provides guided data entry, deadline tracking, and pre-filled form output to help you administer Form I-9 and similar work-authorization requirements. HRGrove does not verify the authenticity of any identity or work-authorization document, does not make eligibility determinations, and does not submit anything to USCIS, E-Verify, or any other government system on your behalf. You remain solely responsible for timely, accurate completion of Section 2 and any E-Verify case creation, and for the legal consequences of any error, omission, or missed deadline.
Employees or candidates outside the United States. The Service is designed and offered for use with employees and candidates located in the United States (see our Privacy Policy). If you submit Customer Data about a person located outside the United States, including the European Economic Area, United Kingdom, or Switzerland, you are solely responsible for determining whether that submission complies with applicable foreign data protection law (such as the GDPR) and for putting in place any transfer mechanism or additional safeguard that law requires; HRGrove makes no representation that the Service meets requirements outside the United States.
6. AI-generated content — important
The Service uses AI (including a third-party AI provider) to draft documents such as offer letters, onboarding checklists, and policy text, to answer questions through the HR assistant, and to score candidate resumes against job postings. AI outputs are drafts and suggestions for your review — they are not legal advice, we are not a law firm, and no attorney-client relationship is created by using the Service. Employment, tax, and immigration law vary by state and change over time; AI outputs may be incomplete, generic, or wrong for your situation. Similarly, compliance-tracking features (such as I-9 or onboarding due-date indicators) provide informational estimates based on general rules — they are a starting point, not an exact or guaranteed legal deadline, and don't submit anything to any government agency on your behalf. You're solely responsible for reviewing all AI-generated or system-flagged content before relying on it, and should consult a licensed attorney or qualified professional for legal, tax, or compliance matters.
7. Acceptable use
You agree not to, and not to permit your users to:
use the Service for any unlawful purpose, including to discriminate against employees or candidates in violation of applicable law; attempt to access another customer's workspace or data, or probe, scan, or test the security of the Service without our prior written consent; reverse engineer, decompile, or attempt to extract the source code of the Service, except where applicable law prohibits this restriction; resell, sublicense, or make the Service available to third parties outside your own organization without our written consent; upload malicious code, or use automated means to scrape or bulk-extract data beyond normal use; interfere with or disrupt the integrity or performance of the Service or its underlying infrastructure; or misrepresent your identity or affiliation in connection with the Service. We may suspend or terminate accounts that violate this section, with notice where practicable.
8. Third-party services
The Service integrates with, or lets you connect, third-party services you choose to enable — for example Slack notifications or Microsoft Teams meeting scheduling. Your use of those integrations is also subject to that third party's own terms and privacy policy, and we're not responsible for their acts or omissions. You can disconnect an integration at any time from Settings.
9. Intellectual property
We and our licensors own all right, title, and interest in the Service, including its software, design, and trademarks, excluding Customer Data. We grant you a limited, non-exclusive, non-transferable right to access and use the Service during your subscription, solely for your internal business purposes and subject to these Terms. Nothing in these Terms transfers any HRGrove intellectual property to you.
10. Confidentiality
Each party may access non-public information of the other in connection with the Service ("Confidential Information"). Each party agrees to protect the other's Confidential Information using at least the same degree of care it uses for its own similarly sensitive information, and not to disclose it except to personnel or service providers who need it to perform under these Terms, or as required by law (with notice to the other party where legally permitted). Customer Data is HRGrove's Confidential Information obligation to protect, as further described in our Privacy Policy and DPA.
11. Disclaimers
The Service is provided "as is" and "as available,"without warranties of any kind, express or implied, including implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. We don't warrant that the Service will be uninterrupted, secure, or error-free, that defects will be corrected, or that AI-generated or compliance-related content will be accurate, complete, or suitable for your specific legal or regulatory needs. Some jurisdictions don't allow the exclusion of certain warranties, so some of the above exclusions may not apply to you.
12. Limitation of liability
To the maximum extent permitted by law, neither party will be liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, revenue, goodwill, or data, arising out of or related to these Terms or the Service, even if advised of the possibility of such damages. Except for (a) your payment obligations, (b) your indemnification obligations under Section 13, or (c) either party's breach of Section 10 (Confidentiality), each party's total liability arising out of or related to these Terms is limited to the greater of $100 or the amounts you paid us in the 12 months before the claim arose. Nothing in these Terms limits liability that can't be limited under applicable law, such as liability for gross negligence, willful misconduct, or death or personal injury caused by negligence.
13. Indemnification
By you.You'll defend, indemnify, and hold HRGrove harmless from third-party claims, damages, and reasonable expenses (including attorneys' fees) arising from: (a) your Customer Data, including any claim that it violates a third party's rights or applicable law; (b) your use of the Service in violation of these Terms or applicable employment, labor, or privacy law; or (c) your reliance on AI-generated or compliance-related content without independent review, as contemplated in Section 6.
By us.We'll defend, indemnify, and hold you harmless from third-party claims alleging that the Service, as provided by us and used in accordance with these Terms, infringes that third party's U.S. intellectual property rights, and pay resulting damages finally awarded or agreed to in settlement, except to the extent the claim arises from your Customer Data, your modification of the Service, or your combination of the Service with something we didn't provide. This is our sole obligation, and your sole remedy, for infringement claims.
14. Term & termination
These Terms apply for as long as you use the Service. You may stop using the Service and cancel your subscription at any time (Section 4). We may suspend or terminate your access for material breach of these Terms that you don't cure within 15 days of notice (except for Section 7 violations or non-payment, which we may act on immediately), or on 30 days' notice for any other reason. On termination, your right to use the Service ends; we'll make Customer Data available for export for 30 days after termination (unless you request earlier deletion), after which we may delete it, except where retention is required by law. Sections 4 (amounts owed), 5, 6, 9–13, 15, and 16 survive termination.
You, not HRGrove, are responsible for exporting and separately retaining any records you are required to keep under employment, tax, immigration, or other law (for example, I-9, W-4, payroll, or wage-hour records) for periods longer than our post-termination export window. We have no obligation to retain Customer Data beyond that window on your behalf, and aren't liable for records you fail to export before deletion.
15. Dispute resolution, binding arbitration & class action waiver
Please read this section carefully. It affects your legal rights.
Informal resolution first. Before filing a claim, you agree to contact us at info@hrgrove.com and attempt to resolve the dispute informally for at least 30 days.
Binding arbitration.If we can't resolve a dispute informally, you and HRGrove agree that any dispute, claim, or controversy arising out of or relating to these Terms or the Service will be resolved by binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, rather than in court, except that either party may bring an individual action in small claims court for disputes within that court's jurisdiction. The arbitration will be conducted in English, before a single arbitrator, and, unless the parties agree otherwise, venued in the state of Texas or conducted by videoconference/written submissions.
Class action waiver. You and HRGrove agree that any proceeding will be conducted only on an individual basis and not as a class, consolidated, or representative action. If this class action waiver is found unenforceable as to a particular claim or request for relief, that claim or request will proceed in court and be severed from any arbitration.
Opt-out. You may opt out of this arbitration agreement by emailing info@hrgrove.com with your name, workspace, and a clear statement that you opt out, within 30 days of first accepting these Terms. If you opt out, disputes will be resolved in the courts identified in Section 16.
16. Governing law & venue
These Terms are governed by the laws of the State of Texas, without regard to conflict-of-law rules. Subject to Section 15, the state and federal courts located in Texas have exclusive jurisdiction over any dispute not subject to arbitration, and you consent to personal jurisdiction there.
17. Miscellaneous
Force majeure. Neither party is liable for delays or failures caused by events beyond its reasonable control (including outages of third-party infrastructure we depend on).
Assignment. You may not assign these Terms without our written consent, except to a successor in connection with a merger, acquisition, or sale of substantially all assets. We may assign these Terms in connection with a merger, acquisition, or sale of assets, or to an affiliate.
Export & sanctions.You represent that you're not located in, and won't use the Service from, a country or region subject to U.S. government embargo, and that you're not on any U.S. government restricted-party list.
Severability; no waiver; entire agreement.If any provision of these Terms is found unenforceable, the rest remain in effect. Our failure to enforce a provision isn't a waiver of it. These Terms, together with the Privacy Policy and DPA, are the entire agreement between you and us regarding the Service and supersede any prior agreements on this subject, except a separately signed written agreement between you and us that expressly says it controls.
Notices.We may provide notices to you by email to your account email or by posting in the Service; notices are deemed given when sent, whether or not you actually read them. You're responsible for keeping your account email current and monitored, and we're not liable for your failure to receive a notice because that address is outdated, incorrect, or unmonitored. You may provide legal notices to us at info@hrgrove.com.
18. Changes to these Terms
We may update these Terms from time to time. We'll post the updated Terms here and update the effective date; for material changes, we'll also notify you in the app or by email at least 15 days before they take effect. Continuing to use the Service after changes take effect means you accept the updated Terms; if you don't agree, you should stop using the Service and cancel your subscription before the changes take effect.
19. Contact
DataSpark Tech LLC · info@hrgrove.com